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The School of St Jude is an education institution, entirely funded by charitable donations, that provides free, high-quality primary and secondary scholarships to 1,800 of the poorest and brightest students in the Tanzanian region of Arusha.
We are seeking a creative and energetic individual to fill the position above based in Arusha, Tanzania at The School of St Jude.          

Job Purpose & Objectives

  • To provide support to the Facilities Manager by assisting in the review of, maintenance of and forward planning for all three campuses for the maintenance, transport and IT departments.
  • The role will also significantly involve processing of raw data hence the candidate will need to be sufficiently computer literate on MS Office programs & tools.

Key Responsibilities

  • Act as the interface between the Facilities Manager and all three departments – maintenance, IT and transport.
  • Participate in regular/routine property, infrastructure and vehicles inspections on all three campuses, identify any issues requiring attendance and report to the Facilities Manager.
  • Contribute to the review of, updating of and forward planning of the maintenance plan for the maintenance, transport and IT departments for all three campuses.
  • Manage data from various sources e.g. electrical/water meters, tracking devices, vehicles, etc. by ensuring integrity & accuracy of the data, entering into relevant databases, updating and reviewing the data for a variety of functions such as fuel consumption, vehicular movements, energy and water usage, tracking and reports.
  • Assist in audit of assets in all departments – ensure routine audits of assets are undertaken, that the asset register is current and up to date.
  • Assist in reviewing and amending processes and procedures for all sections within Facilities Department.
  • Reviewing of all payments documents for suppliers & advise the Facilities Manager of any issues that need sorting out prior to the Manager authorising the payments.
  • Attend & participate in site meetings & when needed organise and conduct site meetings and in all cases, report progress of the projects to the Facilities Manager in a timely manner.
  • Record keeping & retrieval (hard copies & soft copies in designated storage media) as required.
  • Maintain the facilities compliances (Insurances, Sumatra, Land rents, Radio, other statutory fees, Permits, etc.) by liaising with the Heads of Departments for the various Facilities sections ensuring that all renewals & payments are timely initiated and completed.
  • Set personal objectives and task schedules to ensure KPIs and deadlines are met.
  • Identify training needs & other personal development initiatives and strive to participate in such training/initiatives so as to continuously improve yourself and the work that you do.

Other Duties

  • Periodically suggest improvements to the department’s procedure and submit to your supervisor for approval.
  • Participate and support fellow staff in school mission related activities such as all School Celebration Days throughout the year.
  • Participate in student selection process, in particular working after hours on rest days and public holidays up to 20 Saturdays per annul.
  • Perform any other duties as assigned by Head of Department, Manager and Deputy Director and the Employer.

Qualifications, Skills and Competence

  • Diploma or Degree in Property or Facilities Management required with minimum experience of 2-3 years with a Diploma or 1-2 years with a Degree.
  • Good level of professional and technical skills.
  • Demonstrated exceptional attention to detail is crucial.
  • Ability to analyse information/data and critically review the outcomes.
  • Ability to plan, implement, monitor, report and drive continuous improvement of activities and projects of managed department/s.
  • Strong level of accountability for operation of managed department/s and delivery of major projects/initiatives relating to strategic goals.
  • Reliable, hardworking and willing to put extra efforts to get the job done.
  • Strong desire to learn and develop.
  • Ability to solve problems and work under general supervision.
  • Demonstrated ability to work as part of a team but also capable of working independently.
  • Commitment to clear and effective presentation of data and reporting.
  • Demonstrated initiative and common sense.
  • Strong cooperative, inter-personal, project and time management skills
  • Excellent written and verbal communication in English.
  • Strong computer skills (Microsoft Word, Excel).

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